Helping corporations be able to travel in comfort has obviously been your major goal since working in corporate travel management. Keeping up with trends, though, can sometimes become problematic if you don't have time to learn about all of them.
If your business is struggling with the cost of travel and the frustration of making travel arrangements, you're not alone! Business travel isn't as simple as grabbing a flight and hoping for a good deal. There are a number of factors that go into the process, and keeping up with them can be a serious struggle for many companies.
After key stakeholders in a business have assessed its needs and decide that it would benefit from using a corporate travel management company, the RFP process begins. The RFP helps bring structure to this decision and also helps them solicit useful information from potential providers.
It's important to give serious thought to your employee's comfort and safety, especially when it comes to overseas travel. Unfortunately some businesses fail to consider anything other than just the expense of the travel itself.
The plane is on-time, everything is going as planned, then you get a phone call. Your traveler is stranded, doesn't speak the language, and is in a panic. If you have been wise and hired a travel management company then your problem is likely to be resolved in a timely manner...
“Humanitarian Airfares” are Real, Relevant, Can be Significant and Aren’t Just for Humanitarian-Specific Travel.
Funny language, English. For all of the words in it, it seems like they still may no be enough – or the right ones in the right places.
We have been sharing information on what are traditionally known as “humanitarian airfares,” how they work and how they can result in significant cost savings. But these are not your grandfather’s “humanitarian airfares” anymore. As NGOs evolve in what they do, so do leaders in the travel industry in how we serve them.
Significant airfare savings can extend to missionary and religious individuals and groups, non-humanitarian charitable individuals and groups and groups with good works missions that may otherwise defy traditional identity.
So the reality is, don’t let the lack of “humanitarian” in your name, mission statement, tax documents or general identity prevent you from taking advantage of the significant airfare savings for which you may be qualified.
Here are the 3 Quick Facts you need to know on how it works:
1) Humanitarian airfares are governed over and provided by the airlines, and almost all airlines offer them in one form or another. That is important to know because there is no government or quasi-government department or agency managing or overseeing these fares. In other words, there is no obligation or requirement to provide them.
2) That said, humanitarian airfares can be generous. Depending on the many typically mysterious factors that apply to pricing for pretty much any airline seat, humanitarian airfares can be significantly less that regular fares. Sometimes very significantly. They can only be quoted (provided) with specific flight information, so there is no general gauge.
3) Each airline has its own requirements that humanitarian travelers must meet in order to qualify for a humanitarian airfare, but most offer them based on this model:
• Members and employees of non-profit humanitarian organizations;
• Members and employees of religious church ministries and mission organizations;
• Members and employees of secular social service agencies, foundations and not-for-profit corporations
• Passengers participating as volunteers in humanitarian projects, organized by accredited volunteer seeking organizations.
• Often applicable for accompanying spouse and children.
In many cases, airlines offer humanitarian airfares for international adoption travel.
Perhaps MOST important is that the above-mentioned groups, or individuals, cannot qualify for or book humanitarian airfares unless it is though a recognized travel agency or travel management company such as Safe Harbors. And that is what we are here for.
Many of your employees travel regularly as part of their business duties. No matter the company size, travel expenses can add up fast, and sometimes you may find yourself trying to cut corners in order to reduce expenses.
Corporate travel management is not always easy. In fact, it’s a crucial balancing act, making sure that you find a cost-effective flight while doing right by the employees time and travel experience. The principle of corporate responsibility dictates that even as you emphasize efficiency, you have to take good care of your employees including their physical and mental well-being.
More and more companies are opening branches in different cities, and even different countries. Due to globalization, customer bases are now sprawled across the world and businesses need to cater to these customers. Then there are workshops, conferences, and seminars. And do not forget about business meetings with suppliers and supply chain partners.
The bigger a corporation is, the more complex the administrative bureaucracy can become. The evidence is strong that increased complexity and red tape puts a damper on productivity. It can even lead to things like fraud, because there is an increased risk of these actions getting lost in the shuffle of paperwork.